Return-to-Office Plan Outline Updated 4/30/2020

  • Objective: Return to the office in a way that balances a safe work environment for employees with productivity and progress on programs
  • Employees should talk to their manager or HR if they would like to accelerate or delay their return to the office. Reasons might include: program or task need, improved productivity on-site or as a remote worker, child/elder care challenges, factors that increase their health risk. Please be patient as we all work together to navigate these new and unique circumstances.
  • Once an employee returns to the office, that will be their primary work location going forward
  • While still working primarily remotely, an employee should avoid coming on-site unless necessary

Phase Assignments

Employees will begin to return to the office as their primary work location in phases. For each phase, scheduled employees will return to SEAKR on the following dates:

  • Phase 1: Monday, May 4th
  • Phase 2: Monday, May 18th
  • Phase 3: Tuesday, May 26th
  • Phase 4: Monday, June 1st

SEAKR On-Site Access Protocols

  • Employees must self-screen daily before reporting to any SEAKR location.
  • Certain areas of the building will have limited access as described below in the Production and Lab Areas section.

On Site Working Practices


  • On-site interviews are tentatively planned to resume June 1st
  • Interviews will continue to be conducted virtually unless the entire hiring team for a given job requisition has transitioned back to the office as their primary location
    • Please take this into account when selecting the interview team
    • When scheduling interviews, HR will not vary between virtual and on-site on a candidate-by-candidate basis. Only on a per job requisition basis.
  • All out-of-state candidate interviews will continue to be conducted remotely until further notice
  • For future on-site interviews, candidates will need to pass the visitor questionnaire
    • HR will ask these questions when scheduling the onsite interviews
    • The candidate will also be asked these questions when they arrive at SEAKR
  • Future onsite interview requirements
    • If interviewing a candidate in a small conference room, masks are required
    • First and last interviewers need to wipe down the table, chairs and door handles
    • Refrain from shaking the candidates hand
    • Wash hands after interacting with the candidate
    • No candidate or new hire tours until further notice


  • SEAKR is not accepting unscheduled visitors and the front desk will be closed.
  • All scheduled visitors will need to be screened, by the host of the meeting, on their recent travel and if they have any flu like symptoms. Based on responses, the host may need to turn the visitor away. Please give your guests a heads up.
  • If you have visitors, only use the following conference rooms:
    • Racine 1st floor conference rooms
    • Troy 100 South
    • Hilltop Main
    • Peakview Main
    • Discovery Executive
  • All conference rooms may be used for internal meetings. Please contact the front desk (, if you need help scheduling/shuffling conference rooms.
  • Facility tours are suspended unless specifically approved by ownership.

Production and Lab Areas

  • Production and lab areas remain limited to essential personnel – only go there if there is no other way to do your job. When there, do your best to minimize contact with other personnel and only go into your specific destination area. The nature of production and lab work requires close proximity. We want to encourage separation where possible, but separation can be reduced if it is required to get the job done effectively. Use your judgement and practice the additional protocols below.
  • Reference posted maps of Racine and Troy to see designated production areas and the associated entry points. Follow posted signs at entry points.
  • Masks are required in production and lab areas. Hand cleaning required at entry. The designated entry points will have required supplies available.
  • Note that the “Ready for Test” shelf has been moved to the Flight Lab and “Return to MFG” hardware handoff shelf has been moved to the EM Lab, both at entrances from the main hallway.
  • Please follow the Contamination Minimization Procedures for all Production and Lab Areas for lab cleaning expectations.
  • Production shifts will remain separated until June 1st at earliest. See Production Personnel Shift Assignments for list of shift assignments and contact numbers.

Absence Time

Effective April 1st, SEAKR must provide all full and part-time employees:

  • Up to 80 hours of paid COVID-19 sick leave (or a part-time employee’s prorated equivalent)
  • Expanded FMLA protected leave for employees who have been employed for at least 30 days prior to their leave request
    • This expanded FMLA must be used to care for a son or daughter whose school or place of care is closed

Available COVID-19 sick balances will reset to 80 hours 1-April regardless of whether employees charged prior COVID-19 absence time. The new COVID-19 sick benefit may only be used when an employee:

1. Is subject to a quarantine or isolation order
2. Has been advised by a healthcare provider to self-quarantine
3. Is experiencing COVID-19 symptoms
4. Is caring for an individual that falls under numbers 1 or 2 above
5. Is caring for his or her child whose school or place of care is closed (under 18 years old)

Per the law, qualifying reasons in green are paid at 100% of regular pay and those in blue are paid at 2/3 of regular pay. Because of the reporting and documentation requirements stipulated in the law, we are also making changes to the absence codes used to track time.

  • COVID Sick Self – charge for reasons 1-3 above when the absence relates to caring for yourself
  • COVID Leave Family – charged for the first 2 weeks for reasons 4-5 above when the absence relates to caring for a family member
  • FMLA COVID Family – charged for weeks 3-12 for reason 5 above when the absence relates to caring for a family member

For more information on sick leave please reference the Families First Coronavirus Response Act

Supply Chain:

Supply Chain is maintaining status on SEAKR Suppliers and impacts to POs.

Supplier Tracking Sheet: G:\Supply_Chain\COVID-19 Impacts\Supplier Tracking

  • The 1st Worksheet “Program View” allows each Programs to drill down to Supplier and individual POs. Each line correlates to the number of PO LINES, not individual POs. There is a filter at the top of each Pivot for DPAS rating.
  • The 2nd Worksheet “Supplier View” gives Supplier status.
  • The 3rd Worksheet “PO Raw Data” “Column T” provides date of last communication with the supplier.

The “Supplier Status” columns are divided into the following:

Black Shutdown of manufacturing / delivery or business is closed
Red Severe delays in manufacturing / delivery, skeleton crew
Amber Minor impact to manufacturing / delivery, majority of workforce is still operating
Green No known / reported impacts to manufacturing or delivery, normal workforce compliment
White No communication has been received from the vendor, status unknown

Communication with suppliers.

  • Buyers have the responsibility to be the primary point of contact for all suppliers. Coordinate all supplier questions with the respective Buyer.
  • Do not reach out to suppliers directly for status or information on procurement or business operational conditions.
  • If you receive updated status from a Supplier, forward to the Buyers so that Supply Chain can make sure this spreadsheet is updated accordingly and properly maintained.

Operational Modifications

Social distancing

  • Do your best to maintain at least 6 feet of separation between co-workers
  • Large in-person group meetings, gatherings, lunches, etc. continue to be suspended until further notice
  • Do not congregate in groups
  • Limit the number of in-person meetings; utilize Zoom as much as possible, even when people are in the same building
  • Employees that are sick must stay home
  • Alternative schedules will be allowed at the discretion of the manager and program needs (evenings, weekends, occasional remote work)

Common Areas

  • Conference rooms may be used for meetings under the following conditions
    • Conference rooms in all buildings have been reconfigured to limit occupancy
      • Please do not set up additional seating to increase occupancy
    • 6 feet of distance is maintained between occupants
    • Execution of pre-cleaning is the responsibility of the meeting organizer
      • Wipe down tables, chairs, door handles, and other high-touch areas
    • Cleaning supplies have been placed in all conference rooms. Please do not remove supplies from the conference rooms
  • Kitchens have been reconfigured to limit seating, as have outdoor seating areas
    • Please limit your use of the kitchen to place or collect food
    • Avoid congregating around refrigerators, microwaves or tables
    • Eat in your office or car if possible
    • Use of tables is reserved for those unable to eat at their desk or in their car
  • Gym, basketball and volleyball courts remain closed until further notice
  • Please use the one bathroom in your area and on your floor
    • Some bathrooms near production areas may be reserved for specific use. Please obey posted restrictions.


  • Masks are required in production and lab areas as defined in the section below. Masks are encouraged everywhere else.
    • This is for your own protection, and the protection of your co-workers
  • SEAKR has procured masks for use by all employees you may also use a homemade mask that is cleaned regularly.


Business Travel

  • Non-critical travel is temporarily suspended. Any critical travel must be approved by ownership.
    • If you recently returned from a business trip you are required to work remotely and not return to the office for 10 business days. If there are parts of your job that cannot be accomplished remotely during this quarantine period, please charge time to EE-COVID-19 – Absence Code. Please notify your manager that you will be charging this absence code.
    • In the event that a future business trip is deemed critical and proceeds, you have the option of declining to travel. If you do travel, you are required to follow the self-quarantine guidelines above.

Personal Travel

  • Employees must follow the same quarantine guidelines after personal travel. Those that can work remotely are asked to do so after traveling. If there are parts of your job that cannot be accomplished remotely during this quarantine period, employees must make a difficult choice between vacation or leave without pay.